Privacy Policy

1. Introduction

This Privacy Policy explains how Scala Analytics ("we", "us", or "our") collects, uses, and protects personal data when individuals interact with our website, services, or communications.

We are a quantitative research and data intelligence firm based in Dublin, Ireland, providing research, data systems, and decision-support tools for hedge funds, traders, and professional gambling organisations.

We are committed to protecting personal data and handling it responsibly in accordance with applicable data protection laws, including the General Data Protection Regulation.

If you have any questions about this Privacy Policy, you can contact us at:

info@scalaanalytics.com

2. Personal Data We Collect

We may collect and process the following categories of personal data:

Contact Information

• Name

• Email address

• Telephone number

• Company or organisation name

Professional Information

• Job title or role

• Organisation affiliation

• Professional contact details

Communications Data

Information you provide when communicating with us, including:

• emails

• messages

• enquiries

• meeting notes or correspondence

Technical Information

When visiting our website or interacting with our digital services, we may collect:

• IP address

• browser type and device information

• usage or interaction data

• log files and system access data

Client and Project Data

Where we provide services to clients, we may process limited personal data necessary for:

• project management

• system access

• communications relating to our research or data systems

We do not intentionally collect unnecessary personal data and aim to minimise the data we process.

3. How We Use Personal Data

We process personal data for the following purposes:

Business Communications

To respond to enquiries, maintain contact with clients, and manage professional relationships.

Service Delivery

To provide our research, data systems, analytical tools, and decision-support services.

Business Operations

To manage projects, contracts, and internal administrative processes.

Website Operation

To maintain, monitor, and improve the functionality and security of our website and systems.

Legal and Compliance

To comply with applicable legal obligations and protect our legitimate business interests.

4. Legal Basis for Processing

Under the General Data Protection Regulation, we rely on the following legal bases for processing personal data:

• Legitimate interests – to operate our business, maintain professional relationships, and provide services.

• Contractual necessity – where processing is necessary to perform a contract or provide services.

• Legal obligations – where we are required to comply with applicable laws or regulations.

• Consent – where we explicitly request and receive consent (for example for optional communications).

5. Data Sharing

We do not sell personal data.

Personal data may be shared with trusted third parties where necessary, including:

• cloud hosting providers

• data infrastructure providers

• professional advisors (legal, accounting, compliance)

• technical service providers supporting our systems

Where third parties process data on our behalf, they are required to handle it securely and in accordance with applicable data protection laws.

We may also disclose personal data where required by law or regulatory authorities.

6. International Data Transfers

As our business operates internationally and we are establishing an office in Hong Kong, personal data may be processed or accessed outside the European Economic Area.

Where this occurs, we ensure appropriate safeguards are in place to protect personal data, consistent with requirements under the General Data Protection Regulation.

7. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, including:

• maintaining client relationships

• fulfilling contractual obligations

• complying with legal and regulatory requirements

Retention periods may vary depending on the type of data and applicable legal requirements.

8. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

These measures may include:

• secure data infrastructure

• access controls and authentication systems

• encryption where appropriate

• internal data handling procedures

While we take reasonable steps to safeguard data, no system can guarantee absolute security.

9. Your Data Protection Rights

Individuals may have rights regarding their personal data, including the right to:

• request access to personal data we hold

• request correction of inaccurate data

• request deletion of personal data in certain circumstances

• request restriction of processing

• object to certain types of processing

• request data portability where applicable

Requests may be submitted by contacting us using the details provided in this policy.

Individuals also have the right to lodge a complaint with the relevant supervisory authority, including the Data Protection Commission.

10. Cookies and Website Data

Our website may use cookies or similar technologies to improve functionality, analyse usage, and maintain security.

Where cookies are used, additional information may be provided in a separate cookie notice.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our operations, legal requirements, or data practices.

The most recent version will always be available on our website with the updated revision date.